Office Administrator

Whitestone, NY

Full Time

Experienced

The Office Administrator for Trublue of NE Queens handles daily office operations, including scheduling, customer communication via phone/text/email, and supporting technicians with job coordination. This in-person role requires strong customer service skills to manage client relations, invoicing, and basic bookkeeping, usually requiring 3-4 years of experience and proficiency in MS Office.

Key Responsibilities

Scheduling & Coordination: Manage, schedule, and confirm jobs for technicians and estimators based on staff availability.
Customer Support: Handle incoming phone calls, text messages, and emails professionally to assist clients.
Operations & Bookkeeping: Track job hours and expenses, assist with invoicing, and maintain inventory of marketing materials.
Administration: Perform data entry, filing, and maintain records in a fast-paced environment.
Marketing: Assist with social media updates and local outreach

Required Qualifications

3-4 years of experience as an admin assistant, receptionist, or secretary.
Proficiency in MS Office (Excel, Word) and high familiarity with office equipment.
Strong verbal and written communication skills

What's Offered

Full-time, in-person hours.
Benefits commonly include retirement match, paid vacation, and holidays.

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Office Administrator

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